Top 5 Bookkeeping Apps For Australian Businesses
- Leonie Martin
- Aug 29, 2025
- 5 min read
Updated: Sep 5, 2025
Running a business in Australia comes with many responsibilities, and one of the most important is managing your books. Bookkeeping may sound simple, but it involves recording every financial detail—sales, expenses, payroll, and tax obligations. For many small and medium businesses, this can feel overwhelming.
The good news is that bookkeeping has become easier with digital tools. Bookkeeping apps are now an essential part of managing a modern business. They help save time, reduce human error, and keep financial records accurate. More importantly, they give business owners a clear picture of their cash flow and financial health at any time.
In this blog, we will look at the top 5 bookkeeping apps for Australian businesses. We will cover their key features, benefits, and why they might be the right choice for your business. Along the way, we’ll also discuss how professional support, such as the Best Business Bookkeeping Services or even specialised Bookkeeping Services in Brisbane, can make these tools even more effective.
Why Use a Bookkeeping App?
Before diving into the list, let’s understand why bookkeeping apps are so useful:
Save Time – Automated features like invoice creation, bank reconciliation, and expense tracking reduce manual work.
Accuracy – Fewer chances of errors compared to manual data entry.
Accessibility – Cloud-based apps let you access your accounts from anywhere, even on your phone.
Integration – Many apps connect with your bank, payment systems, and payroll
Compliance – They help keep tax records organised and make BAS or GST reporting easier.
With these benefits in mind, let’s explore the best apps available for Australian businesses.
1. Xero
Xero is one of the most popular bookkeeping apps in Australia. It is designed for small to medium-sized businesses and is known for its user-friendly design.
Key Features:
Bank feeds that automatically import and match transactions.
Easy invoicing with online payment options.
Payroll features suitable for Australian businesses.
BAS and GST reporting tools.
Mobile app for managing accounts on the go.
Why Choose Xero?
Xero is perfect for business owners who want an all-in-one solution. It is especially loved by those who need strong payroll features that follow Australian tax rules. With its simple interface, even business owners with little accounting knowledge can manage their books effectively.
2. MYOB
MYOB (Mind Your Own Business) has been serving Australian businesses for decades. Their app and software are tailored for local businesses, making it one of the most trusted names in bookkeeping.
Key Features:
Invoicing and expense tracking.
Payroll with Single Touch Payroll compliance.
Bank transaction feeds.
GST and BAS reporting tools.
Strong support for Australian tax systems.
Why Choose MYOB?
If your business needs software that is highly localised for Australian compliance, MYOB is a great choice. It has strong customer support and plenty of resources for small businesses.
3. QuickBooks Online
QuickBooks Online is another leading bookkeeping app widely used in Australia. It is flexible, powerful, and suits a wide range of businesses.
Key Features:
Smart invoicing with online payment options.
Automatic bank reconciliation.
Cash flow management and detailed financial reports.
Multi-currency support for international trade.
Integration with many third-party apps.
Why Choose QuickBooks Online?
QuickBooks Online is ideal for businesses that want detailed reporting and strong automation. It’s also helpful for businesses that trade internationally or need multi-currency support.
4. FreshBooks
FreshBooks is known for its simplicity. It is especially useful for freelancers, consultants, and small service-based businesses.
Key Features:
Easy invoicing with professional templates.
Expense tracking and receipt management.
Time-tracking tools for projects.
Integration with popular payment gateways.
Simple financial reporting.
Why Choose FreshBooks?
If you’re a freelancer or run a small service-based business, FreshBooks is a great option. It is less complex than other apps but still powerful enough to manage invoices, expenses, and client payments.
5. Reckon
Reckon is an Australian-based bookkeeping app designed for local businesses. It is simple, affordable, and trusted by many small business owners.
Key Features:
Easy invoicing and expense tracking.
BAS and GST reporting support.
Payroll options for small businesses.
Cloud storage for accessibility.
Affordable plans for startups and sole traders.
Why Choose Reckon?
Reckon is a good choice if you want affordable software that still covers all the basics of bookkeeping. Since it is Australian-owned, it is built with local business needs in mind.
Comparing the Top 5 Apps
App | Best For | Key Strengths |
Xero | Small to medium businesses | Payroll, user-friendly, compliance |
MYOB | Local compliance | Strong tax and GST features |
QuickBooks | Businesses of all sizes | Automation, reporting, multi-currency |
FreshBooks | Freelancers and service providers | Invoicing, time tracking |
Reckon | Startups and sole traders | Affordable, Australian-owned |
Choosing the Right App for Your Business
The best bookkeeping app depends on the size of your business, your industry, and your needs. For example:
A café or retail shop may prefer Xero or MYOB for payroll features.
A consultant or freelancer may find FreshBooks more suitable.
Businesses dealing with international clients may benefit from QuickBooks Online.
Startups with limited budgets may choose Reckon. For extra support and guidance, many owners also rely on the Best Business Bookkeeping Services to make sure their chosen app is set up and managed correctly.
Role of Professional Bookkeeping Services
Even with the best apps, bookkeeping can still be confusing. Mistakes in data entry or compliance can cause big problems for a business. That’s why many business owners rely on professional help.
Professional bookkeepers and accountants can:
Set up and customise your bookkeeping app.
Ensure your financial records are accurate.
Help with BAS, GST, and tax compliance.
Provide financial insights and advice for growth.
For businesses looking for extra support, the Best Business Bookkeeping Services can be a great partner. And if you’re running a business in Queensland, finding trusted Bookkeeping Services in Brisbane can help you manage your books while you focus on growing your business.
Tips for Getting the Most Out of Your Bookkeeping App
Connect your bank accounts – This will save hours of data entry.
Keep your records updated – Don’t let receipts and invoices pile up.
Learn the app features – Spend time exploring the tools available.
Work with a bookkeeper – Professional support ensures accuracy.
Use reports – Regularly check reports to understand your cash flow and business health.
Common Mistakes to Avoid
Choosing the wrong app – Not all apps suit every business.
Not setting up correctly – Incorrect setup can lead to reporting errors.
Ignoring regular updates – Outdated records can cause tax problems.
Trying to do everything alone – Apps are helpful, but expert support makes them more effective.
Conclusion
Bookkeeping apps have transformed the way Australian businesses manage their finances. Whether you choose Xero, MYOB, QuickBooks Online, FreshBooks, or Reckon, the right app can save you time, improve accuracy, and make compliance much easier.
However, apps are only tools. To get the best results, consider working with professionals such as the Best Business Bookkeeping Services or reliable Bookkeeping Services in Brisbane. With the right combination of technology and expert support, you can take control of your finances and focus on what matters most—growing your business.
